MINUTES OF ANNUAL GENERAL MEETING
WEDNESDAY 10TH MAY 2017
AT BURGHILL VILLAGE HALL.
Present: Mrs. M. Harkin (Vice Chair) Mrs. J. Shepherd (Secretary). Mrs. E. Clare (Treasurer). Mrs. N. Barrett (Membership Secretary) Mrs. M. Hughes. Mr. J. Clare. Mrs. C. staff. Mrs. P. Wooden. Mr. T. Bradley. Mr. R. Spencer.
Club Members: Mr. R. Smith. Mrs. M. :Penwarne. Mrs. J. Williams.
Apologies: No apologies.
Minutes of last AGM: The Minutes of the last AGM dated 4th May 2016 were approved by the committee – proposed Mrs. P. Wooden, seconded Mrs. C. Staffs that these Minutes be signed by the Vice Chairman as a true copy – all in favour.
Matters Arising: No matters arising from these minutes.
Acting Chairman’s Report: I would like to welcome members old and new to our AGM.
The past year has seen a few changes within the club with the resignation of our previous Chairman in January and the move to our new venue in March. Since January, I have taken the role of Acting Chairperson and therefore will only provide an interim report from January and not during the previous time that my predecessor has held the position.
The past few months have been busy trying to introduce a system where we as a committee can work together as a team for the future of the club. A Yearling class has now been scheduled at our match nights and this has proved to be popular with members. We have now settled into our new venue and have been made very welcome, there is now ample space to provide a full training programme and on match nights there is more room for members and their dogs to socialise and enjoy each other’s company. We have had positive feedback regarding the hall and this will be reviewed when the refurbishments at our existing hall are completed.
My grateful thanks to the Officers, Committee and Trainers for their time and efforts in making the club a success, to Jeanette our Secretary for her efficient handling of the administration and Eileen our Treasurer, who looks after the finances, Noz who keeps tabs on the Membership and sends out the Newsletter, Mary who does the shopping and arranges the Christmas meal, to David Piears for auditing the accounts and to the members for your continued support. I would like to extend thanks to Annette Latham-Jackson for her contributions to the club and wish her well for the future. Annette has kindly offered to continue updating our website until a replacement is found. Please contact myself or Jeanette if you feel you have the skills in becoming our web manager.
Finally, I wish you and your families well for the coming year, good luck with your showing and look forward to seeing you at our training and match nights.
Secretary’s Report 2017 - Well, another successful year has passed for the Society and congratulations to you all for your show success during this time.
I would like to give a warm welcome to all new members that have joined us during the last 12 months and hope you and your dogs are enjoying your time with us.
If you have any ideas or suggestions with regard to your training please pass your thoughts on to a committee member and we will do our best to help.
The main issue we have had to deal with this year was our temporary move to Burghill Village Hall while Stretton Sugwas is undergoing refurbishment. I am pleased to say that the move went very smoothly and I hope you will all bear with us while we get used to the new facilities. Members thoughts about the hall are welcome.
Our Matches continue to be well attended and enjoyed by Judges and members alike.
Judges continue to tell me what a lovely group of quality dogs we have at Breinton and, of course, how well trained they are!
I would like to thank the rest of the committee for their continued support and hard work in keeping the club running so smoothly.
Thank you to all members for continuing to support the club and I wish you lots of luck with your showing for 2017.
Mrs. J. Shepherd.
Treasurer’s Report: The club is currently in a strong financial position:
Income having increased from £1852.90 (15/16) to £1978.89 (16/17), an increase of £125.99.
Expenditure has reduced from £1711.25 (15/16) to £1503.67 (16/17), a reduction of £207.58.
Rent shows a reduction from £754 (15/16) to £696 (16/17). Although this does not account for the, as yet, unpaid rent for March 2017 of £68. Overall rent expenditure will increase going forward because of the change of venue (Stretton Sugwas to Burghill) and the change of charging from a fixed monthly fee to an hourly fee.
Ringcraft: weekly ringcraft income is up from £562.20 (15/16) to £692.00 (16/17) an increase of £129.80.
Subscriptions: Annual subscriptions income is up from £159.80 (15/16) to £219.50 (16/17) an increase of £59.70.
Raffle: Raffle income is down from £636.50 (15/16) to £488 (16/17). A reduction of £148.50. This reduction can be explained by the change from a weekly Raffle to a Raffle only on monthly Match nights.
Match Expenses: Refreshments/Raffle/Gifts and Match expenses are incorporated together and these show a reduction from £656.99 (15/16) to £494.37 a reduction of £162.62.
Overall the club has a surplus of income over expenditure of £475.22.
The Bank balance now stands at £2685.40 against a balance of £2210.18 for 2015/16.
Mrs. E. Clare
Auditor/Accounts: confirmed as Mr. D. Piears – proposed Mrs. M, Hughes and seconded Mr. J. Clare that Mr. D. Piears will audit the Society accounts. Copies of the accounts were given out to members and were duly approved by all as being correct.
Election of Officers: Proposed Mr. J. Clare, seconded Mrs. E. Clare that Mrs. M. Harkin is duly elected as Chairman.
Proposed Mrs. C. Staffs, seconded Mrs. J. Shepherd that Mr. J. Clare is duly elected as Vice Chairman.
Proposed Mrs. E. Clare, seconded Mrs. M. Hughes that Mrs. J. Shepherd is re-elected as Secretary.
Proposed Mrs. J. Shepherd, seconded Mrs,. M. Hughes that Mrs. E. Clare is re-elected as Treasurer.
There were no objections and Officers were duly elected to stand for the next 12 months.
Election of Committee Members: All committee members were willing to stand again:
Mrs. N. Barratt (Membership Secretary), Mrs. P. Wooden, Mrs. M. Hughes, were duly re-elected.
No objections – all agreed.
Election of new Committee Members: Co-opted members, Mrs. C. Staff, Mr. T. Bradley and Mr. R. Spencer were duly elected onto the committee.
No objections – unanimously agreed.
Any Other Business: Issues raised from the floor: Payment for Auditor – Treasurer confirmed that the payment of £30 for Mr. D. Piears would show in the 2017/2018 accounts.
An additional Training Mat was suggested – we currently have four to use as we wish on training nights.
Chairman confirmed Members will be given the chance to decide if they wish to stay at Burghill Hall, at a future date. Secretary informed members of the Stretton Sugwas Village Hall Annual General Meeting to be held on Tuesday 23rd May at 6.30 p.m. in the Church, where they will get an update on the work being carried out and have the chance to ask any questions.
Secretary and Mary Hughes agreed to go to the AGM and give some feedback.
Members expressed some concern about the parking availability at Burghill Hall and who is responsible if anything should happen in the car park. Committee to investigate responsibility.
Mr. T. Bradley informed the meeting that he is investigating a Vet Talk for the club, – to be confirmed.
Members raised the issue of not knowing in advance who the Judge is for the Match night – Chairman confirmed that this was a committee decision made some time ago, as it was seen to be fair for all. Also raised was the question of having new young prospective judges for our Matches as a way for them to gain experience – this was discussed but not thought to be appropriate for our Matches at the moment.
Members were asked to put forward any ideas or suggestions they may have about their training nights and pass them on to committee.
Meeting closed at 7.10 p.m.
MINUTES OF ANNUAL GENERAL MEETING
Held on Wednesday 4th May 2016
At Stretton Sugwas Village Hall.
Hereford HR4 7PT
Present: Officers & Committee: Mr. A. Brooks (Chairman). Mrs. M. Harkin (Vice Chairman). Mrs. E. Clare (Treasurer). Mrs. J. Shepherd (Secretary). Mrs. N. Barrett (Membership Secretary). Mrs. A. Latham-Jackson. Mr. J. Clare. Mrs. M. Hughes.
Club Members: Mrs. B. Piears. Mrs. L. Carter.
Apologies: Mrs. P. Wooden
Minutes of last AGM 2015: The Minutes of the Annual General Meeting held on Wednesday 13th May 2015, were approved by members, proposed John Clare and seconded Annette Latham Jackson - signed by the Chairman as a true copy.
Matters Arising: There were no matters arising from these Minutes.
Chairman’s Report: We have had a successful year in 2015 at Breinton Ringcraft Society.
I wish to thank all of the committee for their hard work throughout the year. Special thanks to Jeanette Shepherd who does so much for the club, which often goes unnoticed. Thanks also to our acting Treasurer, Eileen for taking on this valuable role for the club. Thank you to our members for contributing to the raffles and buffets and supporting the club in many different ways, making ours a happy and successful club. Thank you to our extra trainers, Brenda, Ann, Molly, Gemma, Dan and Kathy. We are always on the lookout for volunteers to go over the dogs on Ringcraft nights, in order to provide the widest range of experiences for the dogs. Additionally, handlers will develop a wider understanding of more breeds. Please contact myself or Jeanette if you are interested.
We can always arrange an assistant should you be lacking confidence.
Match nights have been fairly well supported, culminating in the Xmas match and Dog of the Year. Our judge for the evening was Val Christopher and she selected Ruth Jones Australian Terrier ”Wilfnbell Girl on Fire at Wyeafon for Breinton Ringcraft Society’s Best Adult and Best Dog of the Year. Best Puppy of the year was Lorraine Carter’s Lhasa Apso “Zanamop Trader Jack” at Vowchurch and Best Veteran of the Year was Jeanette Shepherds Golden Retriever “Tregeseal Tonic of Beaujean”. Val commented on the high quality of the exhibits and the excellent standard of handling making her decisions very difficult.
Committee and club members enjoyed a superb Xmas meal at The Tram Inn.
The website has proved very popular with over 14,000 hits to date. I would like to thank Malcolm Jeffries for setting up the website and regularly updating information and match results. Malcolm now feels it is time to hand over and I thank Debbie Berry and Peter Bearman for offering to take this over. The village hall is waiting for refurbishment, possibly starting in April 2017 so we will need to find another venue. Do let us have any suggestions of possible venues.
I will now pass on to the Officers who will read their individual reports.
Thank you and Best wishes to you all.
Secretary’s Report: Firstly I would like to thank the committee for all their hard work and support in running the training nights and Matches.
I would also like to thank our members for their continuing support of the club without which we would not be able to continue.
It is lovely to see new members and their dogs who have joined us during the past year and I hope that they enjoy their time with us.
Again, luckily we have not had any severe weather which has enabled us to continue training classes during the winter months.
Our matches are mostly well supported and they are light hearted, friendly occasions. I have had many comments from our judges with regard to the quality of dogs we have attending club and how welcoming you all are. Well done to the committee.
We understand that the hall is currently going through the third stage of applying for a Grant for refurbishment. If all goes well they anticipate to start work around next April –although there is no immediate rush to find another hall, should they need to close during these improvements, we are looking into various possibilities.
I look forward to the next 12 months with the committee and wish you and all members good luck for 2016.
Mrs. J. Shepherd
Treasurer’s Report: As can be seen the club has gained £141.65 in additional income over expenditure from last year. The cost of gifts this year has risen from £25 to £112.65. This has been due to the cost of flowers/cards for hospitalised members, gifts for retirements and a gift to Malcolm for the setting up of the website. Capitol outlay has reduced from £194 (New Mats) last year to £69.98 (New Table) this year.
Annual Subscriptions have risen by £20 and Match entries income is up by £28. Other expenses remain fairly static and on the whole the club is in a strong financial position with a bank balance of £2210.18, being £141.65 better than last year.
Mrs. E. Clare
Copies of the accounts for 2015/2016 were handed out to members for approval.
Raffle figures for 2014/2015 were discussed and explained by the Treasurer as being caused by a different form of accounting and that the training night Raffle figures had been included with the Match Raffle figures.
Proposed Margaret Harkin and seconded Noz Barratt that the Society accounts are correct.
Treasurer queried payments for the setting up and running of the Club Web site. Chairman agreed to get some information from Malcolm who originally set it all up for us. It was also confirmed that the club web site has had 15,000 hits to date.
Election of Officers: The following Officers are willing to stand for the next twelve months:
Mr. A. Brooks (Chairman)
Mrs. M. Harkin (Vice Chairman)
Mrs. E. Clare (Treasurer)
Mrs. J. Shepherd (Secretary)
Treasurer announced to members that she is happy to stand for one more year and she intends to stand down as an Officer in 2017.
Any Objections: There were no objections, proposed M. Hughes seconded A. Latham-Jackson the above Officers stand for the next 12 months..
Election of Committee Members: The following committee members are willing to stand for the next twelve months:
Noz Barratt (Membership Secretary) Mary Hughes, John Clare, Annette Latham-Jackson, Pam Wooden
Any objections: There were no objections, proposed A. Brooks seconded J. Shepherd the above committee members stand for the next 12 months.
Nomination of New Committee Members: There were no nominations.
Chairman asked the committee to suggest members that could be put forward to join the Committee.
Agenda items for approval:
Club address to include – Hereford, HR4 7PT.
Increase in Membership Fee, to take effect from 1st January 2017 - £3.50 Single Membership - £5 Joint Membership.
Adopt the above two points for the club Rules & Regulations
Proposed Margaret Harkin and seconded Mary Hughes that the amended Rules & Regulations are adopted – all agreed.
AOB Secretary read out an Email received from the Stretton Sugwas Village Hall Committee, regarding their Annual General Meeting to be held on the following Tuesday 10th May, at 7 p.m. - representatives from Breinton Ringcraft Society are invited to attend.
Jeanette Shepherd and Mary Hughes agreed to attend and report back to Committee.
Chairman asked members if they could give some thought to the distribution of cups, that have been donated to club, and bring suggestions to our next Committee Meeting on 25th May.
Meeting closed at 7.15 p.m.
BREINTON RINGCRAFT SOCIETY
MINUTES OF ANNUAL GENERAL MEETING
Held on Wednesday 13th May 2015
At Stretton Sugwas Village Hall. Hereford.
Present - Officers & Committee: A. Brooks (Chairman) M. Harkin (Vice Chair) L. Carter (Treasurer) J. Shepherd (Secretary) J. Tarling. E. Clare. J. Clare. A. Latham-Jackson. M. Hughes.
Members: Pam Wooden. Daniel O’Leary. Brenda Piears. Ann McGuigan.
Apologies: Joyce Stubbs (President) Noz Barratt (Membership Secretary). Kathy George.
Sally Hayward (Member)
Minutes of last AGM: The Minutes from the last Annual General Meeting, held on 14th May 2014, were approved by the committee. Proposed Gill Tarling, seconded John Clare and signed by the Chairman as a true record.
Matters Arising: There were no matters arising from these Minutes.
Chairman’s Report (tabled) I would firstly like to thank all the members for making 2014 a successful year for Breinton Ringcraft Society. Ringcraft training nights have been very well attended of late and Match Nights are drawing in good entries, culminating in a super Dog of the Year Match in December. The judges were very impressed with the quality of the exhibits and also commented favourably about the handling of the dogs. Thank you to the judges, who on some occasions, have travelled considerable distances.
Since the website was set up a year ago in April 2014, it has proved to be very popular and has had over 4500 hits, raising the profile of the club. A huge thank you to Malcolm Jeffries for setting up the website and regularly updating information and uploading Match Night photos and results.
I wish to thank all of the committee for their time and efforts throughout the year and to our members for supporting the club in many different ways. Sadly, Lorraine has decided to retire as Treasurer and committee member. Thank you Lorraine for all the work you have done for the Society. We value all the work you have carried out and you will be a difficult act to follow!
At a recent committee meeting it was decided that matches will now commence at 7.30 p.m. entries will be taken from 7 p.m. so please book your dogs in early so that judging can start promptly at 7.30 p.m. Training nights will start at 7.30 p.m. until 8.45 p.m. These new times will start from the next Match on the 20th May.
I will now pass on the Officers, who will give their individual reports. Good Luck for 2015!
Anthony Brooks (Chairman)
Secretary’s Report (tabled) Firstly I would like to thank all the committee for all their hard work and support over the last 12 months.
I would also like to thank all our club members for their continuing support to the club on training and match nights.
A warm welcome to all our new members who have joined us during the past year and I hope that they enjoy their time with us.
Thankfully, we have not had any severe weather which has enabled us to continue training classes during the winter months.
Our matches seem to be going from strength to strength with an increasing number of dogs attending. The matches are light hearted, friendly occasions and I have had numerous compliments from our judges with regard to the quality of dogs we have attending club and how welcoming you all are.
As I write these notes, I am sorry to learn that Lorraine is stepping down as our club Treasurer. Lorraine has given her time to the club for a number of years and I am sure the committee will join with me in expressing our thanks to her for all she has done in keeping the club accounts in order.
Lorraine you will be missed but we hope we will continue to see you, when you are able, at training nights and matches.
I look forward to the next twelve months with the committee and wish you and all our members good luck for 2015.
Jeanette Shepherd (Secretary)
Treasurer’s Report (tabled) copies of the club accounts were handed out to members.
We have had a good year. Club has plenty of funds and we have purchased new mats and a table recently. I feel it is my time to step down and someone else to take over. I have served as Treasurer for many years and been on the committee much longer, so I would like to take a break from that also.
My thanks to Mary for her help and to David Piears for his work with our accounts.
Lorraine Carter (Treasurer)
Members gave their thanks to Lorraine for producing the accounts so efficiently. These accounts were approved by the committee. Proposed John Clare and seconded Margaret Harkin.
Election of Officers
The following officers are willing to stand for the next twelve months:
Chairman – Mr. A. Brooks
Vice Chair – Mrs. M. Harkin
Secretary - Mrs. J. Shepherd
There were no objections and the officers were duly re-elected.
Mrs. L. Carter (Treasurer) informed the meeting of her intention to resign from her position as Treasurer and member of the Committee.
Mrs. E. Clare offered to take over the position of club Treasurer and this was put to the floor. Proposed Margaret Harkin and seconded Annette Latham-Jackson that Mrs. E. Clare be appointed as Club Treasurer forthwith. Chairman thanked Eileen for taking on the position of Treasurer.
Any objections to this proposal – there were no objections and the motion was carried unanimously.
Election of Committee Members: the following Committee members are willing to stand again for the next twelve months:
Mrs. Jill Tarling, Mrs. Noz Barratt (Membership Secretary) Mrs. Mary Hughes, Mrs. Kathy George, Mr. John Clare, Mrs. Annette Latham-Jackson.
Any objections – there were no objections, proposed Mary Hughes and seconded Mrs. Brenda Piears that these committee members be duly re-elected.
Election of New Committee Members.
Nomination received for Mrs. Pam Wooden, proposed Mrs. Jeanette Shepherd and seconded Mrs. Mary Hughes that Mrs. Pam Wooden be duly elected onto the committee. Nomination received for Mr. Daniel O’Leary, proposed Mrs.Eileen Clare and seconded Mrs. Jeanette Shepherd that Mr. O’Leary be duly elected onto the committee.
Two further Nominations have also been received – due to the absence of the Nominees election could not proceed. Agreed by all present.
Any objections – there were no objections from the floor and new members were duly elected.
Chairman welcomed our new members onto the committee.
Additional Agenda Items: the purchase of a new table (for table dogs) was agreed and this item was purchased at last years price.
Meet & Greet – proposed Jill Tarling and seconded Mary Hughes that Annette welcome members on Match nights. All agreed.
Date for next Committee Meeting – this was set for Wednesday 1st July 2015 at 6.45 p.m. (before training) at Stretton Sugwas Village Hall.
Chairman requested Judges for 2016 Matches.
Secretary proposed that the AGM Minutes are now put on the new Web site for all members to read. This was agreed by all.
Chairman asked Annette if she could provide some more advertising posters.
A request was made that we have three trainers on duty on training nights – Secretary to arrange on the new Training Rota.
Meeting closed at 7.10 p.m. Chairman presented Lorraine with a leaving gift on behalf of the committee and members.
Christmas Dinner 2015